Ogle Lee RTA Executive Board Email Meeting Minutes- May to July 2023
5/19/2023: President Kim McKenna emailed the results of the survey to the Executive Board and requested their input. The results were slightly in favor of a summer activity and several members suggested we participate in some sort of volunteer program. Since the number of responses was small, it was suggested emailing all members with email addresses to access their interest in a summer activity such as “Take and Bake”.
5/22/2023: Via email, the Executive Board decided by consensus to survey membership via email on attending a “Take & Bake” event. President Kim McKenna and Vice-President Carole Sutton will explore volunteer opportunities for Ogle-Lee RTA to participate in as a group.
5/22/2023- Membership Chairperson Jean Whipple mass emailed membership to see if interested in the “Take and Bake” summer activity in July or August. Responses were due June 1, 2023.
6/1/2023- Membership Chairperson Jean Whipple reported the results of summer activity survey with 7 saying interested and 5 replying no.
67/2023- It was decided by Board consensus that their was not enough interest to host a summer activity and members were notified via mass email.
6/17/2023- Membership Chairperson Jean Whipple mass emailed members to request volunteers to be waitresses, beverage servers, and dishwashers at the Kitchen Table in Rochelle (charitable organization that serves meals twice a week regardless of person's ability to pay). Five members are needed per day for Tuesday, July 25 and Thursday, July 27 from 4:00-8:00 pm.
07/06/2023: President Kim McKenna emailed Ogle-Lee RTA Executive Board Members the agenda for the July 11, 2023 Ogle-Lee RTA Board Meeting. She suggested the meeting could be conducted online and requested opinions. It was agreed upon by consensus to conduct the meeting online.
07/09/23: President Kim McKenna forwarded to the Executive Board the July 10, 2023 treasurer's report prepared by Treasurer Linda Kenny. Kim McKenna requested motions, comments, and votes be emailed to her by Tuesday, July 11, 2023.
07/12/23: President Kim McKenna compiled the email responses submitted by Board Members: Kim McKenna, Carole Sutton, Linda Kenney, Jean Whipple, Jean Hoff, Phil Bratta, and Elke Grennan.
There was a motion by Jean Whipple and a second by Phil Bratta to accept the July treasurer report. All board members approved.
There was a motion by Carole Sutton and a second by Phil Bratta to accept the March minutes. All board members approved.
There was a motion by Jean Whipple and a second by Phil Bratta to contribute $200 to the IRTAPAC instead of participating in the Silent Auction at the State Convention. All board members approved. Treasurer Linda Kenney will mail a check along with the paperwork.
No one from our executive board is able to attend the October IRTA State Convention on October 16-17,2023 at the Crown Plaza in Springfield. Incoming Ogle-Lee RTA Officers will be invited to attend the IRTA State Convention. IRTA officers will be elected and changes to the IRTA Constitution will be voted upon. Proposed changes to the IRTA Constitution will go out to members in August and all registered delegates to the State Convention will be invited to participate in an open forum regarding the proposed changes via Zoom on September 26, 2023.
There was a motion by Jean Whipple and a second by Phil Bratta to purchase a portable microphone. All board members approved. Kim McKenna will check the reviews on Amazon for the microphones and let the Board know the best choice and cost before ordering.
Kim McKenna will ask AMBA to send out invitations for the Lunch and Learn program again for our September 13, 2023 membership luncheon meeting and let AMBA representatives know that if they attend our September meeting to keep it short.
The next membership luncheon will be on September 13,2023 with registration beginning at 11:30, Memorial Program and business meeting from 11:45-12:15, Lunch at 12:30, and rest of program at about 1:15. Cost to members will be $15.00. Kim McKenna and Carole Sutton will meet with the Stronghold staff to select menu and finalize details. Deposits have been paid. The program features Historian Jean Hoff conducting the annual Memorial Program and Dr. Danny Pierce, Director of Stronghold Castle.
The candidates for the Ogle-Lee RTA election at the September 13, 2023 meeting are:
Co-presidents: Jean Whipple, Mary Gardner
Co-vice presidents: Carol Richardson and Belinda Luxton
Secretary: Elke Grennan
Treasurer: Linda Kenney
Enough members have volunteered to help at The Kitchen Table in Rochelle from 4:00-8:00 on Tuesday, July 25, 2023 and/or Thursday, July 27, 2023.
Elke Grennan, Secretary, will continue to update the Ogle-Lee RTA website as needed and prepare the next newsletter to be published in August. Jean Whipple, Membership, will continue to update the Ogle-Lee RTA Facebook page and forward emails to membership.
The next Executive Board Meeting is scheduled for Tuesday, November 14, 2023 at the Village Bakery in Oregon, IL at 9:30 AM. Newly elected officers will be invited to attend.
07/19/23: President Kim McKenna reported that Kitchen Table only needs Ogle-Lee RTA volunteers for Thursday, July 27. She emailed July 25th volunteers notifying them of cancellation.
Ogle-Lee RTA officer candidates were invited by Kim McKenna to attend the 2023 IRTA State Convention, but none are available. Currently Ogle-Lee RTA will not be represented.
Jean Whipple motioned and Jean Hoff seconded the motion to approve the May to July 2023 Email Minutes. All Board Members voted via email to approve the motion.
Elke Grennan, Secretary
(Minutes approved 07/19/23)